1. Duties of Section Officers
- Chairman: Assume responsibility for the functioning of the Section; preside at all its Business Meetings; appoint its Special Committees; serve as an ex officio member of all its Committees; keep the Secretary of the Society and the Chairman of the Council of Sections, Zone I, informed regarding the activities of the Section; serve on the Executive Board of the Council of Sections, Zone I.
- Chairman-Elect: Succeed to the office of Chairman in case of a vacancy in that office; assume the duties of Chairman when the Chairman is not present for a meeting; aid in arranging the program and details of the Annual Meeting for the year of his Chairmanship; serve on the Executive Board of the Council of Sections, Zone I.
- Vice-Chairman: Act on behalf of the Chairman-Elect when that Officer is unable to undertake any of his duties.
- Past-Chairman: Serve as Chairman of the Nominating Committee of the Section.
- Secretary: Keep Minutes and current records of Section activities; serve as Editor of the Section's Newsletter in the absence of an officially designated Editor; perform other duties as assigned by the Chairman. Transfer Section files to his successor and transmit copies of appropriate documents to the Section's Historian.
- Treasurer: Collect and disburse all moneys authorized by the Section; present a financial report at its Annual Business Meeting; make a written financial report as of March 15 to its Executive and General Committees; prepare the written financial report required by Article VI of the Constitution.
2. Standing and Special Committees
- The Nominating Committee shall consist of the three most recent past Chairman of the Section who are willing and able to serve on it, commencing on July 1 of each year, the Past-Chairman serving as its Chairman. It shall present a slate of officers to the Chairman of the Section at least forty five days prior to the date of the next Annual Meeting, for inclusion in the Section's Newsletter or other mailing to members relating to the Meeting. It will present the slate of officers for consideration at the next Annual Business Meeting of the Section.
- The Annual Meeting Committee shall be responsible for arranging the program and all details of the next Annual Meeting of the Section. Its Chairman, who shall be appointed by the host Institution, shall appoint such members and sub-committees as may be appropriate.
- The Programme Co-Ordinating Committee shall consist of the Chairman of the Annual Meeting Committee and its two most recent past Chairmen who are willing and able to serve on it, commencing on January 1 of each year. The most recent past Chairman of the Annual Meeting Committee shall serve as Chairman of the Programme Co-Ordinating Committee, which shall be responsible for assuring continuity between the programmes arranged for the Annual Meeting of the Section and making recommendations to its Annual Meeting Committee for the short-term, and to its General Committee for the long-term.
- The Awards Committee shall consist of three members, each serving terms of three years which expire in different years, a new member being appointed annually by the Chairman of the Section; the longest standing member of the Committee shall serve as its Chairman. It shall aid the Chairman of the Section in the solicitation and receipt of nominations for awards made by the Section, select the recipients of such awards from amongst the nominees, and transmit their names to the Chairman of the Section in time for his subsequent action. It shall also promote the submission of nominations from amongst the Section's members for awards made by the Society for which its total membership is eligible.
- Special Committees may be appointed by the Chairman from time to time as may be required (i) to develop special projects approved by the General Committee or (ii) to conduct the affairs of the Section.
3. Responsibilities of Representatives to the General Committee
- Representatives to the General Committee are responsible for providing liaison between their organizations and the Officers of the Section and its Committees. They shall be responsible for arranging for the selection of their successors in any manner satisfactory to their organization.
- Representatives of Institutional and Industrial Members should take the lead in furthering the purposes of the Society in their areas and provide points of contact for its committees with their organizations.
4. Section Newsletter
Following the Annual Meeting of the Section, the Editor shall prepare, and distribute to all its members, a Newsletter summarizing the actions taken at the Meeting, together with any matters that might be of interest to the members of the Section. Additional Newsletters may be published at the discretion of the General Committee. The Editor shall be appointed by the General Committee, to normally serve for a term of three years. The Editor shall be an ex officio non-voting member of the General Committee.
5. Archives
The General Committee may appoint an Historian to serve for an indefinite term. The Historian shall maintain complete records related to elected officers; committee appointments, and other personnel matters, and shall serve as custodian of all material deemed to hold reasonable promise of future use to the Section. The Historian shall be an ex-officio non-voting member of the General Committee.
1. Duties of Section Officers
- Chairman: Assume responsibility for the functioning of the Section; preside at all its Business Meetings; appoint its Special Committees; serve as an ex officio member of all its Committees; keep the Secretary of the Society and the Chairman of the Council of Sections, Zone I, informed regarding the activities of the Section; serve on the Executive Board of the Council of Sections, Zone I.
- Chairman-Elect: Succeed to the office of Chairman in case of a vacancy in that office; assume the duties of Chairman when the Chairman is not present for a meeting; aid in arranging the program and details of the Annual Meeting for the year of his Chairmanship; serve on the Executive Board of the Council of Sections, Zone I.
- Vice-Chairman: Act on behalf of the Chairman-Elect when that Officer is unable to undertake any of his duties.
- Past-Chairman: Serve as Chairman of the Nominating Committee of the Section.
- Secretary: Keep Minutes and current records of Section activities; serve as Editor of the Section's Newsletter in the absence of an officially designated Editor; perform other duties as assigned by the Chairman. Transfer Section files to his successor and transmit copies of appropriate documents to the Section's Historian.
- Treasurer: Collect and disburse all moneys authorized by the Section; present a financial report at its Annual Business Meeting; make a written financial report as of March 15 to its Executive and General Committees; prepare the written financial report required by Article VI of the Constitution.
2. Standing and Special Committees
- The Nominating Committee shall consist of the three most recent past Chairman of the Section who are willing and able to serve on it, commencing on July 1 of each year, the Past-Chairman serving as its Chairman. It shall present a slate of officers to the Chairman of the Section at least forty five days prior to the date of the next Annual Meeting, for inclusion in the Section's Newsletter or other mailing to members relating to the Meeting. It will present the slate of officers for consideration at the next Annual Business Meeting of the Section.
- The Annual Meeting Committee shall be responsible for arranging the program and all details of the next Annual Meeting of the Section. Its Chairman, who shall be appointed by the host Institution, shall appoint such members and sub-committees as may be appropriate.
- The Programme Co-Ordinating Committee shall consist of the Chairman of the Annual Meeting Committee and its two most recent past Chairmen who are willing and able to serve on it, commencing on January 1 of each year. The most recent past Chairman of the Annual Meeting Committee shall serve as Chairman of the Programme Co-Ordinating Committee, which shall be responsible for assuring continuity between the programmes arranged for the Annual Meeting of the Section and making recommendations to its Annual Meeting Committee for the short-term, and to its General Committee for the long-term.
- The Awards Committee shall consist of three members, each serving terms of three years which expire in different years, a new member being appointed annually by the Chairman of the Section; the longest standing member of the Committee shall serve as its Chairman. It shall aid the Chairman of the Section in the solicitation and receipt of nominations for awards made by the Section, select the recipients of such awards from amongst the nominees, and transmit their names to the Chairman of the Section in time for his subsequent action. It shall also promote the submission of nominations from amongst the Section's members for awards made by the Society for which its total membership is eligible.
- Special Committees may be appointed by the Chairman from time to time as may be required (i) to develop special projects approved by the General Committee or (ii) to conduct the affairs of the Section.
3. Responsibilities of Representatives to the General Committee
- Representatives to the General Committee are responsible for providing liaison between their organizations and the Officers of the Section and its Committees. They shall be responsible for arranging for the selection of their successors in any manner satisfactory to their organization.
- Representatives of Institutional and Industrial Members should take the lead in furthering the purposes of the Society in their areas and provide points of contact for its committees with their organizations.
4. Section Newsletter
Following the Annual Meeting of the Section, the Editor shall prepare, and distribute to all its members, a Newsletter summarizing the actions taken at the Meeting, together with any matters that might be of interest to the members of the Section. Additional Newsletters may be published at the discretion of the General Committee. The Editor shall be appointed by the General Committee, to normally serve for a term of three years. The Editor shall be an ex officio non-voting member of the General Committee.
5. Archives
The General Committee may appoint an Historian to serve for an indefinite term. The Historian shall maintain complete records related to elected officers; committee appointments, and other personnel matters, and shall serve as custodian of all material deemed to hold reasonable promise of future use to the Section. The Historian shall be an ex-officio non-voting member of the General Committee.
